Administrative Assistant
Santa Clarita, CA Santa Clarita, CA Full-time Full-time $28.
36 - $34.
48 an hour $28.
36 - $34.
48 an hour 13 hours ago 13 hours ago 13 hours ago Description/Duties & Responsibilities This position directly supports the Arts and Events Manager and provides administrative support to the Arts and Events division, which includes the City's Arts, Events, Facility Reservations and Venues, The MAIN, and Volunteer engagement areas.
Duties and
Responsibilities:
Provides administrative support to the Arts and Events Manager and division staff Performs administrative functions, including scheduling meetings and maintaining calendars; assisting with the preparation of Arts Commission and City Council agenda reports; preparing general correspondence, emails, and reports; proofreading and editing documents; and scanning documents Provides support to the Arts Commission, including scheduling meetings, maintaining meeting minutes, and posting for commission meetings Prepares and tracks purchase orders; monitors and orders supplies; reviews and processes invoices; prepares and routes contracts; and provides general budget support Answers phones and provides customer service in response to events, reservations, and volunteer opportunities; responds to questions from City staff and residents, and effectively handles concerns and complaints Assists with hiring and onboarding part-time seasonal staff; tracks employee evaluations, certifications, licenses, and trainings Oversees the division's records management functions; coordinates and responds to Resident Service Center and Public Records Act requests Establishes and maintains positive working relationships with City employees, outside agencies, and the public Performs special projects and additional duties, as assigned Education and Experience High School Diploma or GED equivalent Three years of professional administrative experience preferably working in a fast-paced, professional office environment Possession of, or ability to obtain, a valid Class C California driver license Any combination of education and experience that has provided the knowledge, skills, and abilities necessary will be considered Knowledge and Abilities Thorough knowledge and understanding of English grammar and composition and the ability to proofread and edit documents for accuracy and relevant information Strong organizational skills and the ability to be flexible to the demands of a fast-paced environment, including the ability to handle multiple interruptions, changing priorities, and time-sensitive deadlines Strong verbal communication skills and the ability to respond to customer questions about the division's policies and procedures Strong written communication skills and the ability to prepare general correspondence, emails, forms, flyers, and reports Strong file management skills and the ability to develop and maintain accurate records and filing systems Strong customer service skills and the ability to meet and work tactfully with both internal and external customers Strong interpersonal skills and the ability to establish positive working relationships Strong problem-solving skills and the ability to take initiative to resolve problems and issues as they arise Strong team player and the ability to work as a member of a cohesive work team Strong computer skills and the ability to use Microsoft Office programs to prepare documents, track data, and create flyers Strong work ethic and the ability to demonstrate a high level of ethics, confidentiality, and professionalism Ability to lift, drag, and push files, paper, documents, and event supplies weighing up to 25 pounds Additional Information An online completed City application form is required to apply for this position.
All employment information must be provided on the application.
Providing a resume is not a substitute for completing this section of the application.
Applications left incomplete, or with a reference to attachments may be rejected.
The selection process will include one or more of the following:
written exam, technical knowledge assessment, writing skill assessment, and/or oral interviews.
Applicants that meet minimum qualifications and are selected for interviews will be required to disclose information regarding criminal convictions.
If you require special accommodations to participate in the application/selection process, please notify Human Resources for assistance.
All offers of regular employment with the City of Santa Clarita are made contingent upon receipt of proof of legal right to work in the United States, successful completion of a post-offer pre-employment physical, which may include a drug screen and Department of Justice fingerprinting.
Criminal offender information will be reviewed on an ongoing basis.
The City uses the E-Verify program to electronically confirm work authorization of newly hired employees.
All new employees are required to participate in the DMV Employer Pull-Notice Program.
This program authorizes the City to receive a driver record report upon enrollment and during employment.
Only degrees recognized by the U.
S.
Department of Education and accredited by the Council for Higher Education Accreditation will be accepted.
As a City of Santa Clarita public employee, you may be called upon to work as a Disaster Service Worker (DSW) in the event of an emergency.
Before entering upon the duties of employment, all public employees take and subscribe to an oath or affirmation set forth in the California Constitution, declaring them to be Disaster Service Workers in time of need.
Compensation includes enrollment in California Public Employees' Retirement System as a replacement for Social Security plus a competitive benefits package.
All appointments are made at step 1 of the salary range unless otherwise authorized by the City Manager.
The City of Santa Clarita is an Equal Opportunity Employer.
The City of Santa Clarita offers CalPERS Retirement contributions as a replacement for Social Security plus a competitive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
36 - $34.
48 an hour $28.
36 - $34.
48 an hour 13 hours ago 13 hours ago 13 hours ago Description/Duties & Responsibilities This position directly supports the Arts and Events Manager and provides administrative support to the Arts and Events division, which includes the City's Arts, Events, Facility Reservations and Venues, The MAIN, and Volunteer engagement areas.
Duties and
Responsibilities:
Provides administrative support to the Arts and Events Manager and division staff Performs administrative functions, including scheduling meetings and maintaining calendars; assisting with the preparation of Arts Commission and City Council agenda reports; preparing general correspondence, emails, and reports; proofreading and editing documents; and scanning documents Provides support to the Arts Commission, including scheduling meetings, maintaining meeting minutes, and posting for commission meetings Prepares and tracks purchase orders; monitors and orders supplies; reviews and processes invoices; prepares and routes contracts; and provides general budget support Answers phones and provides customer service in response to events, reservations, and volunteer opportunities; responds to questions from City staff and residents, and effectively handles concerns and complaints Assists with hiring and onboarding part-time seasonal staff; tracks employee evaluations, certifications, licenses, and trainings Oversees the division's records management functions; coordinates and responds to Resident Service Center and Public Records Act requests Establishes and maintains positive working relationships with City employees, outside agencies, and the public Performs special projects and additional duties, as assigned Education and Experience High School Diploma or GED equivalent Three years of professional administrative experience preferably working in a fast-paced, professional office environment Possession of, or ability to obtain, a valid Class C California driver license Any combination of education and experience that has provided the knowledge, skills, and abilities necessary will be considered Knowledge and Abilities Thorough knowledge and understanding of English grammar and composition and the ability to proofread and edit documents for accuracy and relevant information Strong organizational skills and the ability to be flexible to the demands of a fast-paced environment, including the ability to handle multiple interruptions, changing priorities, and time-sensitive deadlines Strong verbal communication skills and the ability to respond to customer questions about the division's policies and procedures Strong written communication skills and the ability to prepare general correspondence, emails, forms, flyers, and reports Strong file management skills and the ability to develop and maintain accurate records and filing systems Strong customer service skills and the ability to meet and work tactfully with both internal and external customers Strong interpersonal skills and the ability to establish positive working relationships Strong problem-solving skills and the ability to take initiative to resolve problems and issues as they arise Strong team player and the ability to work as a member of a cohesive work team Strong computer skills and the ability to use Microsoft Office programs to prepare documents, track data, and create flyers Strong work ethic and the ability to demonstrate a high level of ethics, confidentiality, and professionalism Ability to lift, drag, and push files, paper, documents, and event supplies weighing up to 25 pounds Additional Information An online completed City application form is required to apply for this position.
All employment information must be provided on the application.
Providing a resume is not a substitute for completing this section of the application.
Applications left incomplete, or with a reference to attachments may be rejected.
The selection process will include one or more of the following:
written exam, technical knowledge assessment, writing skill assessment, and/or oral interviews.
Applicants that meet minimum qualifications and are selected for interviews will be required to disclose information regarding criminal convictions.
If you require special accommodations to participate in the application/selection process, please notify Human Resources for assistance.
All offers of regular employment with the City of Santa Clarita are made contingent upon receipt of proof of legal right to work in the United States, successful completion of a post-offer pre-employment physical, which may include a drug screen and Department of Justice fingerprinting.
Criminal offender information will be reviewed on an ongoing basis.
The City uses the E-Verify program to electronically confirm work authorization of newly hired employees.
All new employees are required to participate in the DMV Employer Pull-Notice Program.
This program authorizes the City to receive a driver record report upon enrollment and during employment.
Only degrees recognized by the U.
S.
Department of Education and accredited by the Council for Higher Education Accreditation will be accepted.
As a City of Santa Clarita public employee, you may be called upon to work as a Disaster Service Worker (DSW) in the event of an emergency.
Before entering upon the duties of employment, all public employees take and subscribe to an oath or affirmation set forth in the California Constitution, declaring them to be Disaster Service Workers in time of need.
Compensation includes enrollment in California Public Employees' Retirement System as a replacement for Social Security plus a competitive benefits package.
All appointments are made at step 1 of the salary range unless otherwise authorized by the City Manager.
The City of Santa Clarita is an Equal Opportunity Employer.
The City of Santa Clarita offers CalPERS Retirement contributions as a replacement for Social Security plus a competitive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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