City of Santa Clarita, CA
Under the direction of the City Clerk, this position assists with the day-to-day operations of the City Clerk's Office, performing statutory duties and complex administrative functions, managing contracts, and supporting staff in their use of technology specific to the operations of the Clerk's Office.
This position is expected to hold membership in professional organizations and attend training sessions and/or conferences related to the functions of a municipal clerk's office.
Incumbent may supervise or direct the work of staff in operations related to the position.
This position requires the ability to work evenings as needed.
Duties and
Responsibilities:
oServes as the City Clerk in the City Clerk's absence, which includes fulfilling the statutory responsibilities of the City ClerkoDemonstrates an understanding of and applies applicable policies, procedures, and laws relevant to City Clerk's Office operationsoPerforms administrative functions as a key member of the agenda management function:
proofreads and edits documents; facilitates the preparation, publication and posting of City Council agenda packets; ensures adopted resolutions, ordinances, and minutes are executed and filed; prepares staff reports; clerks Council meetings; records legislative proceedings; maintains City Council Agenda Guide; provides guidance and oversight of legal publicationsoCoordinates with Los Angeles County for facility use requests; manages Vote Center, Vote by Mail Drop Box, and related contracts/agreementsoMay administer oaths or affirmations; certifies authenticity of municipal corporate documents for public officials, governmental agencies, courts, and the general public, including ordinances, resolutions, agreements, deeds, and other official documentsoManages the lobbyist registration and annual reportoPrepares and files state rostersoMaintains, posts, and prepares staff report related to Council committee listoManages campaign disclosure filings; maintains user database; provides notice of filing and non-filing to candidates and open committeesoConducts the biennial policy review and updates City policies as requiredoCoordinates Local Appointments recruitments, updates list, prepares related staff report, and creates orientation manualsoCoordinates AB 1234 Ethics Training and maintains certificate filingsoAssists with General Municipal Elections and candidate filingsoProvides oversight of Santa Clarita Municipal Code updatesoSolemnizes marriagesoResearches and responds to records requests from staff and the publicoProvides a high level of customer service, including answering calls, assisting customers, and answering questionsoWorks evenings, as needed, including on City Council meeting dates and in preparation of publishing City Council agenda.
oCoordinates or otherwise participates in the planning and execution of special events, including but not limited to, Municipal Clerks' WeekoPerforms other duties and responsibilities as assignedJob Type:
Regular Full-timeLocation:
City Hall, Santa Clarita, CaliforniaAgency:
Administrative ServicesAbout the Company:
City of Santa Clarita, CA.
Estimated Salary: $20 to $28 per hour based on qualifications.
This position is expected to hold membership in professional organizations and attend training sessions and/or conferences related to the functions of a municipal clerk's office.
Incumbent may supervise or direct the work of staff in operations related to the position.
This position requires the ability to work evenings as needed.
Duties and
Responsibilities:
oServes as the City Clerk in the City Clerk's absence, which includes fulfilling the statutory responsibilities of the City ClerkoDemonstrates an understanding of and applies applicable policies, procedures, and laws relevant to City Clerk's Office operationsoPerforms administrative functions as a key member of the agenda management function:
proofreads and edits documents; facilitates the preparation, publication and posting of City Council agenda packets; ensures adopted resolutions, ordinances, and minutes are executed and filed; prepares staff reports; clerks Council meetings; records legislative proceedings; maintains City Council Agenda Guide; provides guidance and oversight of legal publicationsoCoordinates with Los Angeles County for facility use requests; manages Vote Center, Vote by Mail Drop Box, and related contracts/agreementsoMay administer oaths or affirmations; certifies authenticity of municipal corporate documents for public officials, governmental agencies, courts, and the general public, including ordinances, resolutions, agreements, deeds, and other official documentsoManages the lobbyist registration and annual reportoPrepares and files state rostersoMaintains, posts, and prepares staff report related to Council committee listoManages campaign disclosure filings; maintains user database; provides notice of filing and non-filing to candidates and open committeesoConducts the biennial policy review and updates City policies as requiredoCoordinates Local Appointments recruitments, updates list, prepares related staff report, and creates orientation manualsoCoordinates AB 1234 Ethics Training and maintains certificate filingsoAssists with General Municipal Elections and candidate filingsoProvides oversight of Santa Clarita Municipal Code updatesoSolemnizes marriagesoResearches and responds to records requests from staff and the publicoProvides a high level of customer service, including answering calls, assisting customers, and answering questionsoWorks evenings, as needed, including on City Council meeting dates and in preparation of publishing City Council agenda.
oCoordinates or otherwise participates in the planning and execution of special events, including but not limited to, Municipal Clerks' WeekoPerforms other duties and responsibilities as assignedJob Type:
Regular Full-timeLocation:
City Hall, Santa Clarita, CaliforniaAgency:
Administrative ServicesAbout the Company:
City of Santa Clarita, CA.
Estimated Salary: $20 to $28 per hour based on qualifications.
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